Recruiting Systems Administrator

📋 Job Overview

Quince is a destination for builders, creators, innovators, and operators who want to come together and challenge the status quo. Our mission is simple: make really high quality essentials for really low prices, fairly and sustainably. We deliver on that mission through a unique manufacturer-to-consumer (M2C) model eliminating the layers of traditional retail that add cost and result in consumers paying more than they need to. We find, build relationships with, and work directly with the manufacturing partners behind some of the world’s finest products. From there, our teams design smart, efficient operational processes and build and deploy proprietary technology, AI, and analytics to help us scale fast.

🏢 About Quince

What began with a small assortment of elevated basics has quickly grown into a cross-category brand spanning apparel, accessories, home goods, and more. Today, tens of millions of people across a growing number of countries come – and return – to Quince because they trust us to deliver.

🎯 The Role

We are looking for a Recruiting Systems Administrator to own the day-to-day administration and optimization of our talent acquisition tech stack. You will be the go-to expert for Greenhouse (ATS), ModernLoop (interview scheduling) and adjacent recruiting tools, including systems built in-house. You will keep these systems configured, connected, and running cleanly so recruiters and coordinators can move fast and hiring teams have a seamless experience. You will also help shape and maintain the talent tooling we build in-house. This is a hands-on role for someone who loves solving problems, tightening processes, and finding opportunities to automate repetitive work as we scale hiring across the business.

✅ Key Responsibilities

• Administer and configure Greenhouse, ModernLoop, and adjacent recruiting tools, including job templates, interview plans, scorecards, approval chains, and permissions.
• Manage user access, roles, and permission groups across the TA stack, ensuring the right people have the right level of access and offboarding is timely.
• Build and maintain recruiting workflows and automations that reduce manual steps for recruiters and coordinators.
• Own data hygiene in the ATS, including deduplication, field standardization, and routine audits to keep reporting reliable.
• Support integrations between recruiting tools and downstream systems, and partner with the Systems Engineers on troubleshooting data feeds.
• Serve as tier-one support for recruiter and coordinator system questions, triaging issues and resolving them or escalating with clear context.
• Coordinate with vendors on support tickets, release management, new feature rollouts, and configuration changes.
• Document system configurations, standard operating procedures, and training materials so knowledge does not live in one person's head.
• Identify and implement opportunities to automate recruiting operations, applying AI-enabled tooling to improve speed and accuracy.

📌 Required Qualifications

• 5+ years of experience administering recruiting or HR systems, with hands-on Greenhouse or comparable ATS administration.
• Strong working knowledge of interview scheduling tools such as ModernLoop and their configuration.
• Demonstrated experience managing user access, permissions, and workflow configuration in SaaS platforms.
• A track record of improving data hygiene and building reporting-ready processes.
• Experience supporting integrations between systems and coordinating with vendors on troubleshooting.
• An automation mindset and comfort using AI-enabled tools to streamline repetitive operational work.
• Excellent problem-solving skills and strong attention to detail, with the ability to translate recruiter needs into system solutions.
• Clear written communication and a habit of documenting processes for a scaling team.

⭐ Desirable Experience

• Experience with SQL and APIs a plus

🎁 Benefits

Pay Range: $126,000 - $172,000 USD

All posted ranges are reflective of base salary and may vary depending upon experience level and location. Bonus and equity may also be provided for eligible roles.

🛂 Visa & Eligibility

Quince provides equal employment opportunities to all employees and applications for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran or military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.